Transform Your Patient Recruitment from

Struggle to Success.

Start Enrolling Qualified Participants in Days, not Weeks or Months!

Real Results from Real Sites and Sponsors:

"I Would Have Been Out of Business Without PatientACE"

MACOA Health was facing financial difficulty. Traditional recruitment methods weren't delivering the volume or quality of leads his site needed to survive.

Results:

Built a database of 5,049 qualified leads in just over a year

Went from near bankruptcy to six-figure revenue from PatientACE leads

Now operates three successful locations using the platform

"We'll have a database of over 15,000 categorized leads by next year."

-Lee Eifler

20X ROI from Leads

McAllen Research transformed their site by implementing PatientACE's automated scheduling system. Instead of chasing cold leads, qualified prospects now schedule themselves and show up ready to participate.

The Numbers:

4-6 scheduled appointments per day on average

1-2 qualified enrollments daily from automated system

60% show-up rate with pure automation (improved to under 40% no-show rate with added human touch)

""It's like having another employee that you don't have to pay for and you know is going to do their job, which is the best thing."."

- David LaHaie

Sponsor results: 1 week, 1 location, 25 Participants

Robert Goldman, Global Head of Clinical Operations, was skeptical as 80% of previous vendors had failing to deliver promised results .

What Happened:

Called to shut down the campaign within 24 hours due to over-enrollment

Zero reliance on site databases needed

"PatientACE is now an integral part of my delivery strategy moving forward for all projects that I'm working on."

-Robert Goldman

Does this sound familiar?

Central Campaign vendors with difficult to use portals that disappear when studies end.

Recruitment Vendors that charge an arm and a leg...only to produce a trickle of unqualified and uninterested leads that don't even remember signing up!

Portals and systems that increase staff burden through more training, more manual processes, and more frustration.

The Hidden Cost of Traditional Recruitment

Right now, while you're reading this, potential study participants are clicking on generic recruitment ads, filling out basic forms, and then... waiting. And waiting. By the time someone calls them back (if they do), that lead has gone cold, moved on, or forgotten they were even interested.

Meanwhile, your studies sit under-enrolled, your staff gets frustrated chasing unqualified leads, and your revenue targets slip further away each month.

What if there were a better way?

PatientACE RapidResponse:

Where Speed Meets Precision

1 Minute Response Time

While other systems leave leads waiting hours or days, our automated text messaging system responds in 60 seconds. When someone expresses interest in your study at 11 PM, they get immediate engagement - not a callback attempt the next afternoon.

Targeted Lead Qualification

We don't use generic screening questionnaires. Every campaign features custom questions based on your actual study protocols. This means higher-quality leads and fewer screen failures.

LeadScore Technology

Your team gets instant notifications when qualified prospects enter your funnel. No more checking dashboards or waiting for batch reports.

Our Proven Process

Targeted Social Media Campaigns

We create Facebook and Instagram ads specifically designed for your therapeutic areas and patient populations. Our ads go live and start generating leads within 24 hours of campaign launch.

Instant Engagement & Smart Qualification

When someone clicks your ad, they immediately enter our RapidResponse system. Within 60 seconds, they receive automated text messages guiding them through pre-screening questions tailored to your actual study protocols.

Automated Scheduling

Qualified prospects can schedule their own appointments through the system which sync with your site's calendar. With automated texts and reminders, reduce phone tag and missed connections.

Ready to get started?

STILL NOT SURE?

Frequently Asked Questions

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How quickly will I see results?

Initial onboarding can take 1-2 weeks from signing. Once we launch your campaign, most sites see their first leads within 24-48 hours

How can you ensure leads are qualified?

Our LeadScore system and custom pre-screening significantly improve qualification rates. Plus, you own all leads forever - patients who don't qualify today might be perfect for future studies.

How is this different from sponsor-provided recruitment?

You keep access to the platform and all leads even after studies end. PatientACE adapts to your workflows rather than forcing you into generic systems. Multiple studies in one indication count as a single campaign.

What kind of support do I get?

Every client gets a dedicated Client Success Manager with clinical research experience. Call directly - no phone trees or ticket systems. Our team includes former coordinators who understand your challenges.

Do you require a long term contract?

Nope

What therapeutic areas work best?

We excel in metabolic, cardiovascular, respiratory, dermatology, and psychiatric studies. We typically don't recommend PatientACE for rare disease or pediatric studies.

What platforms do you advertise on?

We are focused on Facebook and Instagram

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