Your Full-Stack System to Qualify, Contact, Track, and Enroll Patients
Looking for Patient Recruitment? Click here
Most recruitment efforts stop the moment a form is submitted. This leaves research sites buried in unvetted names, unreachable patients, and messy spreadsheets.
The result? High-quality candidates fall through the cracks because the workflow is broken.
You don't just need names and phone numbers. You need:
✓ A system to organize and prioritize every lead
✓ Auto-grading to focus on your best prospects
✓ Instant responses that keep patients engaged
✓ Real-time status for every lead
✓ A workflow that actually closes the enrollment gap
PatientACE OS: You complete recruitment workflow. Manage study leads for all your studies and sites on a single platform
We don’t just find "interest"; we find eligibility. Our system uses high-converting, mobile-first workflows to capture leads and instantly grade them against your protocol’s inclusion/exclusion criteria. You only focus on the candidates that actually count.
We reveal why Site A will outperform Site B in the same metro area, or why a counterintuitive mid-sized town will outperform major cities, allowing you to prioritize high-liquidity clusters.
Geography is not a constant. We test live liquidity against your specific study, proving that a "Rockstar" site for one indication can be a "Zero-Enroller" for another.
Discovery to delivery, we follow a proven framework that ensures clarity, precision, and growth.
Not just acquisition. Full recruitment infrastructure.
Traditional model:
Run ads → Dump leads → Hope staff follows up → No visibility → Missed enrollments
PatientACE model:
Run ads → Leads auto-graded → Smart routing → Automated follow-up → Real-time pipeline visibility → Higher enrollment rates
We replace fragmented tools and manual processes with a single operational layer built specifically for research sites.
"I Would Have Been Out of Business Without PatientACE"
MACOA Health was facing financial difficulty. Traditional recruitment methods weren't delivering the volume or quality of leads his site needed to survive.
Results: Built a database of 5,049 qualified leads in just over a year. Went from near bankruptcy to six-figure revenue from PatientACE leads. Now operates three successful locations using the platform
"We'll have a database of over 15,000 categorized leads by next year."-Lee Eifler
10X ROI from Leads.
McAllen Research transformed their site by implementing PatientACE's automated scheduling system. Instead of chasing cold leads, qualified prospects now schedule themselves and show up ready to participate.
The Numbers: 4-6 scheduled appointments per day on average1-2 qualified enrollments daily from automated system60% show-up rate with pure automation (improved to under 40% no-show rate with added human touch)
"It's like having another employee that you don't have to pay for and you know is going to do their job, which is the best thing."."- David LaHaie
Answers to common questions about our platform and services.
The Recruitment Engine Sites Wish They'd Had from Day 1!
